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Self-Guided Visits

It's essential that all self-guided school, college and university groups book in advance, so that we know how many groups are visiting, particularly during busy months. Once your booking is processed, you'll receive an information pack with all the practical information for your visit as well as a risk assessment.

All self-guided visits to The Weston, must be booked in advance with a dedicated time slot. Please contact our Learning Programme Administrator to book: learning@ysp.org.uk /+44 (0)1924 832528. There is limited capacity in The Weston Gallery and groups who don't make a booking may be asked to leave in busy periods.  

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Things to note

  1. There is a charge for self-guided visits to YSP for Formal Learning groups. This fee contributes to the upkeep and maintenance of YSP, including access to exhibitions and all areas of the Park, use of on-site facilities and also covers parking. The cost of your visit is calculated on the total number of pupils and students visiting. Charges are as follows:
    • Formal Learning SEN groups of pupils and students: FREE
    • Groups of 0–15 pupils and students: £15+VAT
    • Groups of 16– 35 pupils and students: £35+VAT
    • Thereafter a £35+VAT charge is added per additional class of up to and including 35 pupils or students
    • Accompanying adults visit free of charge
  2. Teachers and group leaders of all self-guided groups are responsible for their parties’ supervision and behaviour and must accompany their group at all times. Please see the self-guided information pack for further information.
  3. Payments are non-refundable but changes to bookings can be made up to a week ahead of the visit. Payment can be made online or by cheque.
  4. Please be aware that adult/pupil ratios when planning your visit are as follows:
    • 1 Adult for every 6 Pupils in School Years 1 to 3
    • 1 Adult for every 10 Pupils in School Years 4 to 6
    • 1 Adult for every 10 Pupils in Schools Years 7 to 11
    • 1 Adult for every 15 Students Years 12 to 13
  5. We regret we cannot provide an indoor lunchroom for self-guided groups, although we have designated outdoor picnic areas which can be used. An indoor lunchroom can be booked as part of an artist-led workshop or tour. For more information about these workshops, please visit the relevant section on the Schools & Colleges page of our website, or contact the Learning Programme Administrator on: learning@ysp.org.uk / +44 (0)1924 832528.
  6. Please ask your coach to arrive and drop students off at our Main Visitor Entrance. Your coach must then drive to our coach park accessed via our Park Lane entrance.
  7. Once your booking is processed, a confirmation email will be sent with an accompanying information pack and risk assessment. Please read the information pack carefully as it contains all the practical information you will need on the day.

Group Details

We need to know who you are bringing. Please provide information based on pupils visiting per Year Group. A new Group Booking needs to be made for each visiting Year Group. We will calculate your booking fee based on the total number of visiting pupils across all Year Groups.

We won’t share your data without your permission. Find out more about how we use your data.
If you have any issues do not hesitate to contact learning@ysp.org.uk or +44 (0)1924 832528.